Marketing
Your invitation website can go beyond an informative page about your event. With the added event RSVP tool, it can also be your convenient tool to collect the list of guests, manage their attendance and be in touch with your guests no matter how many are invited.
RSVP’s abbreviation is “Répondez s’il vous plaît“, which translates to “Respond, if you please“. It’s a widely-accepted way to request invitees’ confirmation of their attendance, along with other information, such as their personal data, what they plan to bring or the guest they’re inviting with them.
Renderforest has just added an event RSVP tool to its website builder. Now, sharing custom RSVP forms with your event’s participants is a matter of a few clicks, always available in the website template editor’s side menu.
If you’re an event organizer or just love professionally planning your events, check this blog to learn more about event RSVPs.
RSVP Website Functionality in a Nutshell
RSVP websites provide a simple and seamless way to collect responses from your invitees. The primary goal of the RSVP is to confirm the number of guests attending the event so that organizers can better estimate the food and beverage costs, seating arrangements and other details.
Basically, the RSVP website has a shareable RSVP form, which is shared with the intended guests. The RSVP form at least contains two response answers – “Yes/No”, or other variations like “maybe”.
That’s the basic RSVP structure, but many event organizers include other input fields, like a guest’s dietary preferences and the number of people they’re bringing with them so that they can plan accordingly.
Depending on the event’s format, some guests may be required to make reservations or provide alternative information. In this case, the RSVP website can also provide a custom link for each attendee to proceed with their tasks.
After completing the form, invitees are asked to submit their responses. At this point, their data is collected and stored in an event organizer’s website database, allowing them to manage the guest list and perform all other necessary actions for organizing the event.
To sum up, the best event RSVP website is the platform for collecting and managing all the necessary guest data at the pre-event stage, helping event organizers make their events successful and well-prepared.
The Benefits of Having an RSVP Website
So, how is your life as an event planner different with and without RSVP websites? Here are the key benefits of having an RSVP website.
Stress-Free Planning
For 45% of event organizers, last-minute guests are the biggest challenge of event planning. With all the event stuff being prepared several months ahead, making last-minute changes is almost impossible. That’s especially challenging if the guests’ attendance is not confirmed in time. The best RSVP website helps you avoid this issue, as your guest list is always up-to-date. Wedding RSVP tracker is especially useful for couples planning for marriage.
No Chaotic Communications
Registering guests, then canceling the registration because the guest had some other plans, adding more guests, etc. Event organizers traditionally discuss an endless list of questions via phone calls, emails and chats. And when the event is big, such communications are huge. Thus, there is a higher risk of missing something or making a mistake. RSVP websites are the perfect solution to streamline event-related communications. Every participant can edit their RSVPs on the go without contacting the event organizers.
Higher Response Rate
Direct and personalized invitations have higher response rates than other invitation formats. Numbers show the response rate to a customized invitation can reach 40%, which is quite high considering email invitations usually get around a 2.3% click-through rate with a 28.01% open rate. Yes! People love feeling special, and personalized RSVPs make that feeling happen.
More Professional
Last but not least, events are all about the vibes and atmosphere. Receiving an RSVP request with a nice design will make your guests feel more special and valued, as well as it will help you create an image of a professional event planner.
Seems like all the above points are from your event planning dream, right?
Then, let’s move to the best RSVP website to help you reach your goals.
The Best RSVP Website to Get the Ball Rolling!
Looking for an all-in-one RSVP website that will work seamlessly and guarantee a smooth data collection process?
Then let’s see how Renderforest’s newly issued RSVP component can help you out!
What Is Renderforest’s Event RSVP Tool? One Step Higher Than a Pure RSVP Form
Renderforest has added the event RSVP functionality to all its website templates. Regardless of your event’s format, niche and audience, you can easily customize the RSVP form to fit your needs.
RSVP form comes built-in with all Renderforest’s website templates, which can be activated from the left panel and edited as user-friendly as other website components.
It has a pre-defined structure of the form fields that look tidy and professional. But you can customize the form fields, add new questions, and enable/disable the ones you already have to make the form unique and more personalized.
To get it better, here is an example of Renderforest’s RSVP form.
And here are the key sections you can modify to make it fit your needs.
Details, Forms and Popups sections are editable, allowing you to collect any data you want from your guests. There are three question types you can add to custom forms.
Type 1: Text input questions with open-ended answers can be used to ask your guest about food allergies or other special needs.
Type 2: With checkboxes, you can ask your guests to choose different options from the offered list. For example, which activities do they prefer to have during an event?
Type 3: Lastly, using radio buttons, you can ask your guests to choose only one option: whether they want to attend the main event or some of the after-event activities.
And when all the answers are collected, you can check the sorted data in the Guest List tab. By clicking on each entry, you can see the answers of each guest and modify them if needed.
Event RSVPs in Different Languages
If your guests are from different countries, you may want to allow them to fill out the RSVP form in their native language. Renderforest has you covered!
To add a new language to the RSVP form, click on the Translation section and toggle the languages switch. The layout of the RSVP form will remain unchanged to keep consistency and make it easier for you to translate. Meanwhile, texts and captions will change upon the language switch.
Your invitees’ responses in any language will be collected together to give you the big picture.
Renderforest’s Invitation Website Features
You have your RSVP forms in place. So what else is needed to make your event invitation website complete?
Here are a couple of customizable tools that can add extra charm to your invitation website.
Graphic Maker to Make Your Event Website Visually Appealing
Regardless of your event’s format, Renderforest’s graphic maker tool provides an easy and user-friendly way to add beautiful visuals to your website pages.
Create promo event presentations, menus, elegant certifications and more to make your invitation site convincing and attractive. Search for any necessary visual material and find your ideal template in seconds.
Video Templates to Add Motion at the Pre-Event Stage
Want to showcase how your previous events looked like or maybe heat up your audience with intriguing event teasers? Well, Renderforest’s video templates can help you out!
There are pre-made video clips for any purpose – designed in different themes, genres and styles. You can choose the one that suits you best, then play with the shots, add your own media, and customize the text to make it one-of-a-kind!
Videos can be extracted in a high-quality format, ready to be embedded in your invitation website or even shared on social media.
Don’t Settle for Less! Ready-Made RSVP Website Templates
Finally, let’s move to the fledged website templates! The below RSVP websites have all the must-have sections – tickets, event details, venue, maps, RSVP forms and more.
Let’s check them out!
Outdoor Wedding Invitation Website
We’re starting with one of the minimalistic yet touching wedding invitation websites. It’s perfect for outdoor nuptials held in beautiful natural sceneries!
The header structure is unique, with a large photo of the bride and groom in the middle and the key event details located at the sides. It’s in pastel colors, looking nice with the love stories and other emotional content you would probably add.
In its initial version, this template has 3 sections – Invitation, RSVP and About Love. The pages have more room for couple photos than for texts, making it a great foundation to showcase the most beautiful pictures of the happy couple.
If your special day is approaching, this is the best wedding RSVP website!
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Online Wedding Invitation
Moving to a more exquisite example – this is the best wedding website for online RSVP. It’s perfect for a modern wedding celebration held in an elegant venue. It’s a more sophisticated and elegant design, suitable if your wedding venue is a luxurious hotel or restaurant.
A cool element here is the wedding timeline, covering every detail from the invitation to the honeymoon. The included RSVP form features gold rings in the background, which can be used for any wedding style as the classic symbol of marriage.
The textual and visual parts are balanced. You can add more detailed descriptions for the venue and other wedding-related topics or can keep it minimal and let the imagery speak for itself.
This might be best rsvp website for wedding you’ve been looking for!
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Minimalistic Wedding Invitation
Very sweet! Crossed rings are displayed on the upper left side, with the large-sized couple photo displayed all over the screen. The section backgrounds are predominantly white, with some golden colors used in the typography.
There is an event schedule, not in the classical timeline format like the previous template, but in several rectangular forms with matching colors.
The textual part is also minimal for those who like saying more with less. This template is more like a classic wedding invitation, a concise note inviting your close friends and relatives on your special day.
The RSVP form is located at the very bottom when your guests would have read everything they need to know about the event to decide.
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Ladies-Only Party Invitation
Create a girly atmosphere with this cute template! It’s perfect for various ladies-only events – whether it is a birthday, an engagement party or a reunion.
The template is in the cocktail format – all about gloomy purple colors, cocktails and delicious desserts. The background has many shiny elements, dictating the fancy and luxurious vibes.
There is a large image gallery when scrolling a bit down the page, with sweet, fun photos and texts to describe them. In the page’s middle part is a countdown timer – from days to seconds. This will add urgency to your invitation and ensure all interested guests sign up in time.
This is the best party RSVP website for your girls’ community!
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Baby Shower Invitation
Closing the list with this sweet and colorful template to celebrate the precious gift of life!
The baby shower RSVP website template is mostly animated, with a purple background and funny images of a rainbow, sky and sun at the top.
The textual part is kept minimal – just enough to explain the event in a few words and add contact details for those who need more info.
The image gallery features 4 square images – a good place to have expectant mommy and daddy photos or another round of baby stuff pictures.
There is a map at the bottom so everyone can easily reach the venue in time.
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Conclusion
RSVP websites are the crucial etiquette part of the event-planning process and thus deserve special attention. They make event communication smoother and more organized for organizers and attendees.
With the continuous rise of event automation technology, there are no excuses to miss an RSVP – the templates are ready-made, easy to customize and use.
